Windsor Athletic Club Mobile App Privacy Policy

Effective Date: September 8, 2026

Windsor Athletic Club (“WAC,” “we,” “us,” or “our”) respects the privacy of our members and guests. This Privacy Policy explains how information is collected, used, retained, and protected when you use the Windsor Athletic Club mobile app (“App”).

This Privacy Policy specifically applies to the Windsor Athletic Club mobile app and its associated services.

Information We Collect

The Windsor Athletic Club mobile app may collect or process information necessary to provide membership, facility access, class registration, attendance, and other club-related services.

Location Data

The Windsor Athletic Club mobile app collects location data only after you have granted permission.

This may include background location access to support a core feature of the App that detects when you are near Windsor Athletic Club and enables a more seamless check-in experience by prompting access to your digital access card barcode.

Location data is processed on your device to trigger relevant notifications. Location data is not stored by the App, is not stored on Windsor Athletic Club servers, and is not shared with third parties.

You may manage, limit, or disable location permissions at any time through your device settings. Disabling location access may prevent certain location-based features from functioning but will not prevent you from using other available features of the App.

Fitness Classes and Event Participation

The App may collect information regarding your registration for and participation in fitness classes, programs, appointments, or other Windsor Athletic Club events.

This information may be used to:

• Manage class and event registrations and attendance.

• Ensure space and capacity requirements are followed.

• Maintain participation and attendance records.

• Provide members with information related to their registrations or scheduled activities.

How We Use Your Information

Information collected through the App may be used to operate and improve Windsor Athletic Club services, manage memberships and facility access, facilitate class and event registration, track attendance, provide relevant notifications, and communicate information related to your membership or use of the club.

We do not sell your location information to third parties.

Data Retention

Windsor Athletic Club retains personal information only for as long as reasonably necessary to provide our services, administer memberships, comply with legal and business requirements, resolve disputes, and maintain appropriate business records.

Different categories of information may be retained for different periods depending on their purpose and applicable requirements.

As described above, location data used by the App for proximity-based functionality is processed on the device and is not stored by the App or on Windsor Athletic Club servers.

Requesting Deletion of Your Data

You may request deletion of personal information associated with your Windsor Athletic Club mobile app account by contacting Windsor Athletic Club.

Upon receiving a request, we may need to verify your identity before processing the request. Certain information may be retained when required for legal, financial, security, fraud-prevention, or legitimate business recordkeeping purposes.

Deleting certain information may affect your ability to use some App features or membership services.

Data Security

Windsor Athletic Club takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. However, no electronic system or method of transmission can be guaranteed to be completely secure.

Children's Privacy

The Windsor Athletic Club mobile app is intended for use in connection with Windsor Athletic Club memberships and services. We do not knowingly collect personal information through the App from children in violation of applicable privacy laws.

Changes to This Privacy Policy

Windsor Athletic Club may update this Privacy Policy periodically to reflect changes to the App, our services, legal requirements, or our privacy practices. The current version will be posted on the Windsor Athletic Club website with its effective date.

Contact Windsor Athletic Club

Questions about this Privacy Policy or requests concerning your personal information may be directed to:

Windsor Athletic Club
4638 Golf Drive
Windsor, WI 53598
Phone: 608-846-6600